ADMINISTRATIVE ASSISTANT
Reports to: Executive Director

SUMMARY
Provide administrative support to Executive Director, and senior management as assigned. Duties include general clerical, receptionist and project-based work. Project a professional image through in-person and phone interaction. Promote the philosophy of Art For People in all interactions.

PRIMARY RESPONSIBILITIES

1.

Answer telephones and transfer to appropriate staff member.
2.

Meet and greet clients and visitors.
3.

Create and modify documents using Microsoft Office.
4.

Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.

5.

Maintain hard copy and electronic filing system.

6.

Sign for and distribute UPS/Fed Ex/Airborne packages.

7.

Research, price, and purchase office furniture and supplies.

8.

Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys.

9.

 Setup and coordinate meetings and conferences.

10.

Maintain and distribute staff weekly schedules.

11.

Collect and maintain office equipment inventory.

12.

Support staff in assigned project based work.

13.

Other duties as assigned.


ADDITIONAL RESPONSIBILITIES

1.

Provide office orientation for new employees.

2.

Setup accommodation and entertainment arrangements for visitors.



KNOWLEDGE AND SKILL REQUIREMENTS

1.

Commitment to the goals and philosophy of Art For People.

2.

Basic reading, writing, and arithmetic skills required. This is normally acquired through
a high school diploma or equivalent.

3.

Knowledge of Microsoft Office and telephone protocol. Duties require professional verbal and written communication skills and the ability to type 50 wpm. This is normally acquired through one to three years of clerical experience.



WORKING CONDITIONS
Working conditions are normal for an office environment.



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